Disclosures Under Sec 4 of Right to Information Act 2005 updated on 25-05-2011
HOME DEPARTMENT
DIRECTORATE OF PRISON
Nagaland : Kohima
Right to information and obligations of public authorities
(i) The particulars of its organisation, functions and duties. Click here
(ii) The powers and duties of its officers and employees. Click here
(iii) The procedure followed in the decision making process, including channels of supervision and accountability; Click here
(iv) The norms set by it for the discharge of its functions; Click here
(v) The rules, regulations, instructions, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions; Click here
(vi) a statement of the categories of documents that are held by it or under its control; Click here
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(ix) a directory of its officers and employees; Click here
(x) the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations. Click here
(xi) the budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made; Click here
(xii) the manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes; Click here
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(xvii) such other information as may be prescribed; and thereafter update these publications every year; Click here
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PRISON DEPARTMENT
Nagaland : Kohima
PARTICULARS OF THE ORGANISATION, FUNCTIONS AND DUTIES.
It was under the ‘British- Raj’ during the 1940’s that the Prison System was introduced in the State. The 1st Jail, ‘Kohima Jail’ was opened by the then British Government at ‘Old Jail Hill’, the present site of District Jail Kohima during the post IInd World War. Prison Department is perhaps one of the oldest Departments in the State.
The Prisons Department functions under the Home Department headed by the Home Commissioner as Administrative Head of Department. Home Department take up matters forwarded by the Prisons Department in regard to recruitment of officers, promotions, departmental policies and all major matters relating to the department. All correspondences with the Government, Central and State are done through the Home Department.
The Prison Department is a small organization with a total strength of 832 (eight hundred and thirty two) employees. Yet, it is a very sensitive Department as it deals directly with human problems.
Initially ‘Jail’ was an Institution where offenders were kept separated from the society while awaiting trial or to serve the term sentenced under the law. With the passage of time the need for more Jails was felt and thus branches from the lone Kohima Jail were set up. Today, Nagaland Prison Department have 11 Jails covering 10 Districts of the State with the largest Jail Central Jail situated at Dimapur, 3 (three) District Jails (Kohima, Mokokchung and Tuensang), 7 (seven) Sub-Jails (Phek, Peren, Dimapur, Kiphire, Zunheboto, Wokha and Mon).
The Department of Prison is Headed by a Senior IPS Officer in the rank of Director General of Police (Prison) assisted by various level of functionaries.
With advancement, Prison System has also changed. Prison, today is a correctional Institution where the Inmates were given chances to reform and also the know how to earn a livelihood with the introduction of Handicrafts, Tailoring. Tea Plantation, Gardening, Music Classes etc. Chapels were setup within the Jail premises and Church Services were conducted. Baptisms were given, confessions were heard and Praise and worship services were held regularly.
With objectives of Justice and Correction, official visitors, Non- official visitors, church bodies and various NGO’S were welcomed to have interaction and fellowship with the inmates. Specialized speakers and Preachers in various fields were invited to address, encourage and enlighten the inmates.
OBJECTIVE
To ensure smooth functioning of the prison department and management of matter relating to prisoners’ problem.
FUNCTIONS
1. Requisitioning of Asstt. Jailor onward to executive officers (NJS) Post to NPSC for recruitment.
2. Forwarding of proposal to Home Commissioner for promotion, transfer and posting of Gazetted Officers.
3. Promotion, Transfer and posting of Gr. III and Gr. IV Staff.
4. To appoint Gr. IV staff as when vacancies arises.
5. To take disciplinary action against erring employees.
6. Court cases pertaining to writ petition in the department.
7. Construction matter.
8. Trainings.
9. Creation of post.
10. GPF, MR and MA.
11. Expenditure, sanction of the department.
12. Budget.
Section 4(1)(b)(ii):
THE POWERS AND DUTIES OF ITS OFFICERS AND EMPLOYEES:-
Sl. No.
Designation
Cadre Strength
Responsibilities
1
Home Commissioner
1
In routine office work the final decision is taken by Home Commissioner.
2
Secretary (Home)
1
All the file routed through Secretary and if any changes are to be made Secretary will send back the file with suggestions so that when the file reaches Home Commissioner the clear picture of the subject matter is projected.
3
Under Secretary (Home)
1
All the files and daks go through the Under Secretary of the branch and after going through the files, Under Secretary will give the clear picture of the subject matter and will put up to higher authority for final decision. Under Secretary also recommended the Casual Leave and any other kind of leaves of the staffs. Files which are approved by Home Commissioner disposed off by the Under Secretary.
4
Director General of Prisons
1
The Director General of Prisons is the head of the department. He is responsible for overall administration and activities. Major policies of the Department were forwarded to the government.
5
Inspector General of Prisons
1 vacant
Overall administration of the department assisting the DGP and maintenance of discipline and security.
6
Deputy Inspector General of Prisons
1
Overall administration of the department assisting the DGP and maintenance of discipline and security. He supervises all the activities for the smooth functioning of the department.
7
Assistant Inspector General of Prisons
1
Supervision over all administration and programmes.
8
Senior Superintendent of Jail(HQ)
1
Superintendent of Jail (HQ) supervise and co-ordinate between the department and various jails. He looks after the establishment and screening and analyzing the files before putting up to higher authority.
9
Superintendent of Jails
4
Superintendent of Jails is overall in-charge of his respective Jail. He is responsible for safe custody of inmates and shall manage the Prison in all matters relating to discipline, expenditure, punishment and control of the employees and the prisoners. All officers must observe proper chain of command.
10
Dy. Superintendent of Jail
4
The Dy. Superintendent assists the Superintendent by seeing the Jail administration.
11
Jailor
7(one vacant)
Jailor is the Chief Executive Officer of the Jail. He is responsible for safe custody of the inmates and ensures that proper disciplines are maintained.
12
Asstt. Jailor
18
Assistant Jailor shall perform any duty subject to the order of the Superintendent and the Jailor.
13
Chief Head Warder
4
Chief Head Warder is responsible for enforcement of strict discipline and security of the jail in all respect. All locks and keys of the prisoner’s cells and kitchen are kept under his custody. He also looks after duty detailment of Head Warders, Warders, Female Warders, Sweepers and water carrier and maintains the records of such duties. Chief Head Warder is assisted by Head Warder.
14
Head Warder
43
The Head Warder shall be in-charge of all the warders in duty in its particular shift. He shall be responsible for the smartness and cleanliness of the warder and their being at all times and also see that the warders are properly dressed and performing their duties efficiently.
15
Warder
422
Warder in charge of a ward or set of wards to see that the prisoners maintain cleanliness and also to examine the wards, cells of the prisoners and to report immediately to the Jailor of any sign of sickness or any prisoners complaining sickness.
16
Female Warder
112
The female warder shall have the entire care of the female prisoners. She should be present at the opening of the female wards and during lock-up and also to see that no male prisoners enter the female wards unless accompanied by an authorized jail officers.
17
Deputy Director Prison Welfare
1 vacant
He is responsible for the welfare activities of the prisoners. He is also responsible and to ensure that facilities such as health care, medicines, sports goods and vocational activities are provided to the inmates.
18
Regional Probation Officer
1
Regional Probation Officer has to control, guide and supervise the work of probation in the area within his jurisdiction. He is responsible to co-ordinate between the court and prisoners. His prime duties are to have close contact with the prisoners and depending on their behavioral attitude can recommend for release of prisoners on parole.
19
Research Officer
1
Research Officer is responsible for the developmental activities of the department since the prison department do not have engineering wing of its own, he has to co-ordinate with the executive agency i.e. CAWD for preparation of schemes under Plan Sector and Centrally Sponsored Schemes. He has to ensure that the scheme formulated by government is implemented.
20
Medical Officer
(Part-time appointment)
7
A Medical Officer looks after the health of the prisoners and to take care of sanitary administration.
21
Pharmacist
5
To assist the Medical Officer.
22
Sr. Accounts Officer
1
He maintains all records relating to the budget allocation and expenses of the Department. A.O is responsible to monitor expenditure of the department and he is also the financial advisor of the department.
23
Accountant
4
He maintains all records relating to the budget allocation and expenses of the Department. Accountant is responsible to monitor expenditure of the department.
24
Registrar
1(one vacant)
He maintains all records and files of the Office. He shall supervise and guide the duties of all the ministerial staff under him. He may also carry out other duties assigned by the DGP.
25
Office Superintendent
1(one vacant)
He shall assist the Registrar for the smooth functioning of the Office and may carry out other duties assigned by the Registrar.
26
Assistant Superintendent
2
To assist the office superintendent.
27
U.D.A
13
Examine and process the allocated works.
28
LDA
22
Examine and process the allocated works and receipt and dispatch.
29
Stenographer
1
Act as private assistant with DGP.
30
Typist
1
Typing of documents.
31
Peon
10
Carrying of files and running of daks.
32
Chowkidar
1
Timely opening and closing of office.
33
Sweeper
21
Cleaning of toilets, office rooms, corridors and other open areas of the office complex.
34
Driver
32
He drives the office vehicles.
35
Handyman
4
To help the driver.
36
Barber
6
To cut hair of the staffs and prisoners.
37
Water carrier
36
To fetch water of the prisoners
38
Daftry
1
To look after duplicating machine works
39
Electrician
1
To look after electricity.
40
Music Instructor
1
Music instructor fir the prisoners.
41
Carpentry Instructor
1
To impart carpentry training to the prisoners.
42
Tailoring Instructor
1
To impart tailoring training to the prisoners.
43
Chaplain (Honorarium)
7
To have counseling and prayer fellowship within the jail.
44
Contingency/fixed pay
35
Serving as Gr.IV staff to assist the office
Section4 (1)(b)(iii):
THE PROCEDURE FOLLOWED IN THE DECISION MAKING PROCESSES, INCLUDING CHANNEL OF SUPERVISION AND ACCOUNTABILITY.
Sl. No.
Authority
Level of action
Time frame
1
Final decision making
Directorate General of Prisons
Depending on the case
The department has its Head Quarter at Kohima (Prisons HQ) headed by D.G.P. The Decision making in respect of prisons department is vested with the D.G.P. All the paper relating to establishment matter are generally processed initially at the level of L.D.A., U.D.A. who put up file to the Asstt. Superintendent and Superintendent. The Superintendent sends up the file after scrutinized the matter through A.I.G, D.I.G, I.G.P. In certain cases of the service matters is advice to D.G.P. for approval. No Officers is authorized to take arbitrary decision of his own in all matters.
Besides directorate of prison have three types of jails such as, Central Jail, District Jail and Sub-Jails. These three sub-offices is headed by Superintendent within the respective jails.
The D.G.P. (Prison) supervises the over all administration programmes and policies.
The officers and staff of the prison department are accountable for timely disposer of works assigned to them.
Section4 (1)(b)(iv):
THE NORMS SET BY IT FOR THE DISCHARGE OF ITS FUNCTIONS:-
Directorate of Prison, Government of Nagaland does not have separate Jail Manual. Therefore, Nagaland Jails follows the analogy of Assam Jail Manual basing on the legal powers and responsibilities as empowered to Prison Act. The various norms to discharge various functions at different levels are spelt out in detail by the Assam Jail Manual for various ranks from constable to DGP which is followed by the department. Besides these, norms for discharge for functions, responsibilities and powers are governed by various government rules and regulations, notifications, Act etc while discharging official and lawful functions, officers should ensure that their decisions and actions are not in contravention to the government servant conduct rules and legal functions.
Section4 (1)(b)(v):
THE RULES, REGULATIONS, INSTRUCTIONS, MANUALS AND RECORDS, HELD BY IT OR UNDER ITS CONTROL OR USED BY ITS EMPLOYEES FOR DISCHARGING ITS FUNCTIONS:-
The Prison Department do not have its Service Rule so far. Drafting and approval is now under active consideration of government.
The department follows the following Rules, regulations, Instructions and Manuals.
a) Nagaland Jails follows the analogy of Assam Jail Manual.
b) Nagaland Financial
c) Delegation of Financial and Cognate3 Power Rules
d) Leave Rules
e) GPF Rules
f) Nagaland Government Servant Conduct Rules
g) Nagaland (Discipline & Appeal) Rules, 1967
h) Fundamental Rules & Supplementary Rules
i) General Financial Rules
j) Procedure for Departmental enquiry
k) Pension Rules
l) Nagaland Assured Career Progress guidelines
m) Nagaland probation of Offenders Rules, 1980
n) Bureaus of Police research and development ministry of Home Affairs Government of India.
Section4 (1)(b)(vi):
A STATEMENT OF THE CATEGORIES OF THE DOCUMENTS THAT ARE HELD BY IT OR UNDER ITS CONTROL:-
Sl. No.
Name/ Nature category of documents
Name of documents
Held by/ under control of
1
Confidential files
ACRs, Departmental enquiries, suspension and disciplinary proceedings
DGP/IGP/DIG
2
Report and Expenditure files
Audit reports, budget, revised scale, budget estimate, pension, GPF, monthly expenditure statement, MR, MA,
AO/UDA/Accountant
3
Establishment files
Personal, training, appointment, transfer and posting, maintenance of service book, court case, ration, dietary, issue of materials, allocation of quarters, land dispute and encroachment, matters relating to prisoners and supply
DS/UDA/LDA
4
Attendance files
Attendance register
Office Supdt.
5
Receipt and dispatch
Receipt and dispatch
LDA
6
Expenditure files
Budget
Expenditure sanction files
AO/UDA/Accountant
7
Matter relating to Prisoners
Escape of Prisoners, recapture, treatment of sick prisoners, transfer of prisoners, remission, etc.
LDA/UDA
8
Procurement of materials.
Clothing, fooding, other allied articles.
LDA/UDA
9
Planning & Modernization of Jails
The developmental activities.
Research Officer
Section4 (1)(b)(vii):
THE PARTICULARS OF ANY ARRANGEMENT THAT EXISTS FOR CONSULATION WITH OR REPRESENTATION BY, THE MEMBERS OF THE PUBLIC IN RELATION TO THE FORMULATION OF ITS POLICY OR IMPLEMENTATION THEREOF;
Preparation of schemes for State Plan and Centrally Sponsored Schemes on need base prioritizing security aspect first, secondly other infrastructural in consultation with the executing agency.
Section4 (1)(b)(viii):
A STATEMENT OF THE BOARDS, COUNCILS, COMMITTEES, AND OTHER BODIES CONSISTING OF TWO OR MORE PERSONS CONSTITUTED AS ITS PART OR FOR THE PURPOSE OF ITS ADVISE, AND AS TO WHETHER MEETINGS OF THOSE BOARDS, COUNCILS, COMMITTEES, AND OTHER BODIES ARE OPEN TO THE PUBLIC, OR THE MINUTE OF SUCH MEETING ARE ACCESSIBLE FOR PUBLIC;
The Board constituted under the Prison Department is as follows: -
B
Purchase Board consist of the following
Purpose
a
b
c
d
e
f
Home Commissioner/Secretary Home- Chairman
Representative Finance - Member
Representative Supply - Member
Representative Law - Member
I.G.P./D.I.G. – Member
D.G. Prisons - Member Secy.
For selection of tenders for supply and clothing.
Section4 (1)(b)(ix)
A DIRECTORY OF ITS OFFICER AND EMPLOYEES;
Sl. No.
Name
Designation
Place of Posting
Phone No.
1
J. Alam IAS
Home Commissioner
Home Deptt, Kohima
0370-2270068
2
Meilemla IAS
Secretary
Home Deptt, Kohima
0370-2270106
3
Sarah S Jamir
Under Secretary
Home Deptt, Kohima
09436006007
The Directory of the Officers and Staffs of Prison Department is shown below.
Sl. No.
Name
Designation
Place of Posting
Phone No.
1
O. Alem, IPS
D.G.Prisons
Prisons Dte,Kohima
0370-2221378
2
Avi Kechuü
D.I.G. Prisons
Prisons Dte,Kohima
09436012310
3
K. Niamba
R.P.O.
Prisons Dte,Kohima
09436821025
4
Medem Aier
Sr. Supdt. Of Jails
Prisons Dte,Kohima
09436206135
5
Alemla
Accounts Officer
Prisons Dte,Kohima
09436070744
6
C. Lwngnyei
R.O.
Prisons Dte,Kohima
09436070731
7
B. Yanrenthung
Jailor
Prisons Dte,Kohima
09436210342
8
K. Thirah
AIG
Central Jail, Dimapur
09436061004
9
Nikaho
Jailor
Central Jail, Dimapur
09436431228
10
Kedi Angami
Supdt.Of Jails
Dist. Jail Kohima
0370-2222306
11
Oben Yanthan
Asstt.Jailor
Dist. Jail Kohima
09612165213
12
Imtiangshi
Superintendent of Jail
Dist.Jail Mokokchung
0369-222627
13
Yisufi Sharu
Asstt.Jailor
Dist.Jail Mokokchung
09856682264
14
B.Chuba Phom
Superintendent of Jail
Dist.Jail,Tuensang
0384-220479
15
Thriose
Asstt.Jailor
Dist.Jail,Tuensang
09612137179
16
Motsuthung
Dy. Supdt of Jail
Sub.Jail,Dimapur
03862-242365
17
L.Bumeng
Jailor
Sub.Jail,Dimapur
09436000621
18
Thungdemo
Supdt
Sub.Jail,Peren
09615087147
18
Eshinthung
Asstt.Jailor
Sub- Jail Peren
09615851831
19
K.Hamtok
Dy. Supdt of Jail
Sub.Jail,Wokha
03839-285659
20
Imlinungba
Asstt.Jailor
Sub.Jail,Wokha
09856206590
21
Yanpolumi
LDA
Sub.Jail,Wokha
09436801793
22
Khushito
Dy. Superintendent
Sub.Jail,Zunheboto
09856026613
23
Moamongba
Asstt Jailor
Sub.Jail,Zunheboto
09436641625
24
Nzanbemo
LDA
Sub.Jail,Zunheboto
09436826852
25
Zuchamo Lotha
Dy. Supdt of Jail
Sub.Jail,Phek