Disclosures Under Sec 4 of Right to Information Act 2005 updated on 09-08-2010
DEPARTMENT OF PLANNING - EVALUATION
Right to information and obligations of public authorities
(i) The particulars of its organisation, functions and duties.Click here
(ii) The powers and duties of its officers and employees.Click here
(iii) The procedure followed in the decision making process, including channels of supervision and accountability;Click here
(iv) The norms set by it for the discharge of its functions;Click here
(v) The rules, regulations, instructions, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;Click here
(vi) a statement of the categories of documents that are held by it or under its control; Click here
(vii) the particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof; Click here
(viii) a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public; Click here
(ix) a directory of its officers and employees; Click here
(x) the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations. Click here
(xi) the budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made; Click here
(xii) the manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes; Click here
(xiii) particulars of recipients of concessions, permits or authorisations granted by it; Click here
(xiv) details in respect of the information, available to or held by it, reduced in an electronic form; Click here
(xv) the particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use; Click here
(xvi) the names, designations and other particulars of the Public Information Officers; Click here
(xvii) such other information as may be prescribed; and thereafter update these publications every year; Click here
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EVALUATION DEPARTMENT
Manual -I
The particulars of its organisation, functions and duties
The Department of Planning & Co-ordination, General Branch (Evaluation) is headed by a senior Cabinet Minister of the State who is assisted by the Additional Chief Secretary and Development Commissioner, an Officer on Special Duty along with a team of officers and staff from Nagaland Civil Service (NCS) and Nagaland Secretariat Service (NSS) cadres. At present the Department is posted with an Under Secretary, a Section Officer (SO), two Secretariat Assistants, other Grade-III and IV staff. The Department is the administrative controlling authority for the Directorate of Evaluation. The main functions of the Department is scrutiny of plan schemes, processing of administrative, financial proposals and establishment matters of the Evaluation Directorate co-ordinating with capacity building institutes, facilitating candidates for training, preparation of Human Development reports etc. It functions within the Secretariat premises, Kohima.
Directorate office
Set-up on 14th October 1968 as an evaluation and monitoring unit, the Evaluation Unit is a full fledged Directorate functioning under the administrative control of the Planning & Co-ordination Department, with District Evaluation Offices in Kohima, Mokokchimg, Mon, Phek, Tuensang, Wokha, Zunheboto and Dimapur districts. The Directorate Office is located at A.G, Road, Kohima.
(i). Directorate set up (a) Technical section:- The technical section comprises of one Joint Director, one Deputy Director, three Assistant Directors, one Evaluation Officer, eight Evaluation Inspectors and three Computors.
(b). Establishment section:- This section consist of one Registrar, one Superintendent, one Assistant Superintendent, two U.D.A, five L.D.A, one Stenographer, two Typist and other ministerial staff.
(ii). District Evaluation Offices:- There are eight District Evaluation Officers (DEO ) in each of the eight District Offices at Kohima, Wokha, Mokokchung, Tuensang, Mon, Zunheboto, Phek and Dimapur. Each District Office consist of one DEO, two Evaluation Inspectors, one Computor, one L.D.A, one Typist and two Grade IV employees.
Location of the Office:
The Directorate office is located below the Office of the Accountant General, Nagaland Kohima. The office can be reached by local taxi as well as city buses plying from P.R Hill Junction to A.G. The Departmental bus is used for picking and dropping the staffs.
Address:
Directorate of Evaluation
Nagaland: Kohima
(Below A.G Office)
Kohima: 797001
Ph: (0370)2221745 (O)
Email id: direvl-ngl@nic.in
Office Timings:
Summer: 9.30 A.M to 4.30 A.M
Winter: 9: A.M to 4.00 P.M
(There is no public interview on every Wednesday of the week)
a. Functions and Duties.
The main functions of the Evaluation Directorate is to undertake independent unbiased Evaluation studies of the various schemes/ programmes of the Government and suggest ways and means to bring about improvement in their formulation and execution. Through the two aspects (i) retrospective- assessment of the achievements of the programmes and (ii) prospective - what should be done to improve the programmes and through cost benefits analysis the Evaluation studies aid decision making and provide insight into the programmes. The function of the Department is to make recommendation to the Government through its reports to aid the planning process.
2. The independent state level studies are carried out after obtaining approval of Steering Committee. In addition the District Evaluation Offices conduct district specific studies as per the requirement of the respective District Planning and Development Board (DPDB ) and as may be entrusted by the Departments.
3. A total of 54 Evaluation studies/ reports have been published by the Department of Evaluation Directorate so far.
Manual – II
(II) Powers and duties of the Officers and employees:
a. Secretariat.
Sl. No.
Name of the Officer
Designation
Powers and Duties
1.
Alemtemshi Jamir
ACS & Dev. Com.
· Administrative Head of Planning & Co-ordination Department.
· Final decision making authority.
2.
Kevileno Angami
Officer on Special Duty
Provision of assistance to the ACS & Dev. Com. in all matters referred to the Department.
3.
Zarenthung Ezung
Under Secretary
Examination of cases/issues, co-ordination with other Departments/agencies, supervision and management of the branch.
4.
Neise-ü Tseikhanuo
Section officer
Analysis and processing of papers, compiling of data, information and supervision of branch record maintenance.
5.
Tosovino Sophie
Secretariat Assistant
Examination and scrutiny of papers/cases and provision of suggestions for solution of problems.
6.
Khriezolie Vimero
Secretariat Assistant
--do--
7.
Khriezophre-ü
Typist
Typing of letters, notes and sorting of daks.
10.
Shikali Wotsa
Steno
Provides general assistance to the Officer on Special Duty.
12.
Ketoulhouvi
Office peon
Assists officers & staff.
13.
Moachiba
Office peon
--do--
Manual-III
The procedure followed in the decision making process, including channels of supervision and accountability.
Decision Making Process:
The Directorate of Evaluation functions under the administrative control of the Planning & Co-ordination Department. All the major decisions, appointments, allocation of budget, sanction, promotion etc are made with the approval of the administrative Department. After formulation of the plan proposal at the Directorate level the same is forwarded to the Planning & Co-ordination Department for approval. Decision pertaining to Evaluation studies is taken with the approval of the Steering Committee which consists of:
i) Development Commissioner : Chairman
ii) Secretary Finance Department : Member
iii) Joint Secretary P & AR Department : Member
iv) Vigilance Commissioner : Member
v.) Principal/Commissioner & Secy./Secy. : Co-opted Member
and Head of the Department whose
Scheme/report is under study.
vi) OSD, Planning : Member
vii) Joint Director of Evaluation : Member Secretary.
2. The Steering Committee decides the schemes for which Evaluation studies are to be undertaken and guide/directs the Directorate on the approach, methodology etc to be adopted for the study. On completion of the study the Committee scrutinizes and approves the reports before publication. The committee also assesses the follow up action taken by the Government as suggested/ recommended in the Evaluation reports.
3. At the Directorate level all decisions pertaining to service matters of the employees under the establishment of the Evaluation Directorate, all administrative matters, research/ technical works and financial matters are taken with the approval of the Director.
4. The Joint Director supervises all activities in the Department. All files, proposals over technical/research work and establishments / administrative matters are routed through him.
5. The Deputy Director is the designated DDO. Hence all financial matters, sanction and drawal of funds are under his preview. He also supervises/guides assigned the technical work of technical staff as well as establishment matters.
6. Assistant Directors formulates the action plan for the Evaluation studies to be undertaken. The Officers are also responsible for writing the draft report as per the data collected by the field officers and Inspectors. Chalking out the calendar of training programmes for the officers and staff of the Department is also the responsibility of the Assistant Directors. The officer has the prerogative to decide the kind of training, the subject etc to be imparted. The maintenance and the updation of the Library are also delegated to the Assistant Directors.
7. Evaluation Officers are the nodal officers for proposing the studies to be taken up as per requirement. They are responsible for framing the schedule and leading the team to conduct the survey. On completion of the field work, the submission of the report based on the field survey is also the responsibility of the Evaluation Officer. As head of the district office, all establishment and administrative matters in the district is dealt by the DEO.
8. Computors are responsible for tabulation and compilation of collected data.
All correspondences/papers for the Department are endorsed by the Director to the respective section such as: Establishment, Accounts branch, from where it is further endorsed to the respective officer concerned. Accordingly the files are processed from each wing with observations and put up to the Director. For all important matters, the Director generally discusses the matter with the concerned officer and takes the final decision.
However incase of all major and important issues, the Department has the tradition of taking collective decision through meeting of the officers. However, the final decision making authority vest with Director.
Supervision:
At the field level, the concern officers/staff are responsible for all supervision. Lapses if any are brought to the notice of the concern higher level officer, who in turn brings to the notice of the Director if the need arises.
From time to time the Director holds review meeting to monitor the progress of the various programmes and works under the Department.
Accountability:
The officers in charge for different works are made accountable for disposal of works on time.
Manual-IV
THE NORMS SET BY IT FOR DISCHARGE OF ITS FUNCTIONS .
From time to time, the Director issues the notification on distribution of works to various officers/staffs, the details of which is available with the Establishment Branch of the Department.
In the case of the District Unit Officers, the Officer incharge issues notification from time to time the assignment and distribution of works.
Manual-V
The rules, regulations, instructions, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions:
· The Nagaland Evaluation Service Rules, 2007
· Nagaland Government Services Conduct Rules, 1968
· The Nagaland Services (Discipline & Appeal) Rules 1967
Manual-VI
A statement of the categories of documents that are held by it or under its control:
i)
Under Establishment:
· Appointments orders
· Transfer Posting
· Seniority List
· Maintenance of Personal files
· Records relating to furniture
· Records relating to vehicles
· Records relating to stationery
· Matters relating to Court cases
Under Accounts
· Annual Plans
· Five Year Plan
· Sub-allocations
· Cash books
· Bill books
Under Technical
· Records of Computers and softwares
· Training records
· Annual Administrative Reports
· Library books
· VIP speeches
· Evaluation Studies Publication.
Manual-VII
(vii) the particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof:
Nil
Manual-VIII
(viii) a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public:
Procedure followed and accountability.
The Directorate of Evaluation functions under the administrative control of the Planning & Co-ordination Department. All Steering Committee comprising of the following members decides the schemes of the Evaluation studies to be undertaken by the Directorate.
i) Development Commissioner : Chairman
ii) Secretary Finance Department : Member
iii) Joint Secretary P & AR Department : Member
iv) Vigilance Commissioner : Member
v.) Principal/Commissioner & Secy/Secy : Co-opted Member
and Head of the Department whose
Scheme/report is under study.
vi) OSD, Planning : Member
vii) Joint Director of Evaluation : Member Secretary.
Manual-IX
IX. DIRECTORY OF ITS OFFICERS AND EMPLOYEES:
SECRETARIAT
Sl.No
Name of the Govt. Employee
Present post held
Phone No.
1
Alemtemshi Jamir
A C S & Dev. Commissioner
9436000267
2
Kevileno Angami
OSD Planning
9436063516
3
Zarenthung Ezung
Under Secretary
9436009001
4
Neise-ü Tseikhanuo
Section Officer
9436261263
5
Tosovino Sophie
Sectt. Assistant
9436420945
6
Khriezolie Vimero
-do-
9436208845
7
Shikali Wotsa
Steno
9856242347
8
Khriezophre-ü
Typist
N/A
9
Ketoulhouvi
Office peon
9615423490
10
Moachiba
Office peon
b. DIRECTORY OF OFFICERS AND EMPLOYEES UNDER EVALUATION DIRECTORATE.
Sl
No
Name of Govt. Employee
Present Post held
Place of
posting
Phone No
1
Kevileno Angami
Ex-Officio Director
Directorate
9436063516
2
N. Iralu
Joint Director
Directorate
9856104689
3
Peter Ovung
Deputy Director
Directorate
9856137090
4
W. Chubala Ao
Asstt. Director
Directorate
9436016708
5
Viheshe Zhimomi
Asstt. Director
Directorate
9436429756
6
Shinito Sema
Asstt. Director
Directorate
9436243219
7
T.Bendang Imchen
Registrar
Directorate
9856767521
8
Kheito Sema
Superintendent
Directorate
9436615770
9
Imtitoshi Lkr.
Assistant Superintendent
Directorate
9436614310
10
Paunamheing
Evaluation Inspector
Directorate
9436000968
11
I.Chubazulu
Evaluation Inspector
Directorate
9436605029
12
Hegwangdui
Evaluation Officer
Directorate
9856845071
13
M.Panger
Evaluation Inspector
Directorate
9436820064
14
G.Hekuto
Evaluation Inspector
Directorate
9436010902
15
A.Anden Moklong
Evaluation Inspector
Directorate
9436673081
16
Sanuo
Evaluation Inspector
Directorate
9856230069
17
Zajamo Kikon
Evaluation Inspector
Directorate
18
Sukheamew Yimchunger
Evaluation Inspector
Directorate
19
P.Toshimenla
Evaluation Inspector
Directorate
9862031534
20
Chubazulu
Evaluation Inspector
Directorate
9436605029
21
Setsovinuo
Computor
Directorate
9436001683
22
Khriengu-ü Thevo
Computor
Directorate
9206138771
23
Nukshijungla
Computor
Directorate
9856535347
24
Neisetono Nagi
UDA
Directorate
9856206969
25
V.Maria Kiso
LDA
Directorate
9856231602
26
Twambe
LDA
Directorate
N/A
27
Ziuyisi Chuilo
LDA
Directorate
9856900780
28
Phukaxu Jhimo
LDA
Directorate
9436601375
29
Esaf Poireng
LDA
Directorate
9856983456
30
Temjenlemla
LDA
Directorate
9436401933
31
Kawakami Sentila
Steno
Directorate
9436642394
32
Shiholi Sema
Typist
Directorate
N/A
33
Nungshijungla
Typist
Directorate
N/A
c. Other Sub-ordinate Staff in the Head Office.
34
Disuang Zeme
District Evaluation Officer
Kohima
9436417146
35
Sevolhou Nyekha
District Evaluation Officer
Phek
9436612435
36
Ravolhouto Whiso
District Evaluation Officer,
Tuensang
9436402131
37
Rendysowa
District Evaluation Officer
Mokokchung
9436403174
38
Hugie Zeliang
District Evaluation Officer
Mon
9436434570
39
N.Miachieo
District Evaluation Officer
Wokha
N/A
40
Sentinuklu
District Evaluation Officer
Dimapur
9436655591
41
K. Etssorhomo Lotha
Evaluation Officer
Wokha
9436400539
42
Watisangla Ao
Evaluation Inspector.
Mokokchung
9436442689
43
Z.Renchamo Odyuo
Evaluation Inspector.
Wokha
9436437680
44
Apoveyi Vetaho Nienu
Evaluation Inspector.
Mon
9436012848
45
Veshietso Kotso
Evaluation Inspector.
Phek
N/A
46
H.Reyove Epao
Evaluation Inspector.
Phek
9436063974
47
Atsula Quinker
Evaluation Inspector.
Tuensang
-
48
Khoheshe Jakha
Evaluation Inspector.
Zunheboto
9402434360
49
Khehoshe Shohe
Evaluation Inspector.
Dimapur
9436267151
50
Emkong Tonger
Evaluation Inspector.
Mon
9862470159
51
Zulhunu
Evaluation Inspector.
Zunheboto
9436204601
52
Sanuo
Evaluation Inspector.
Kohima
9856230069
53
Mayangchala
Evaluation Inspector.
Mokokchung
9436205844
54
Y.Tsathrongse Sangtam
Evaluation Inspector.
Tuensang
9436656172
55
M.C Namti Newmai
Evaluation Inspector.
Wokha
9436658816
56
Shenwang Konyak
Evaluation Inspector.
Mon
N/A
57
Dieselhoulie
Computor
Mon
9436071679
58
T.Zulutemjen
Computor
Dimapur
9436072189
59
Avo Rakho
Computor
Phek
9436011734
60
Issac Tikhir
Computor
Kohima
9856662120
61
Temsuyanger Longkumer
Computor
Wokha
9856745776
62
Avino Zutso
Computor
Kohima
9615388871
63
Imkongmeren
Computor
Zunheboto
N/A
64
Narola Rentta
Computor
Dimapur
N/A
65
Khrienuo Mekro
LDA.
D.E.O Kohima
N/A
66
B.Toshirenla
LDA
D.E.O Tuensang
9436205599
67
Moajenla
LDA
D.E.O Mkg.
9862184078
68
N.John Konyak
LDA
D.E.O Mon
N/A
69
Phiveo Venyo
LDA
D.E.O Phek
N/A
70
Chongpongse Sangtam
LDA
D.E.O Wokha
9436655632
71
I.Akala Ao
LDA
D.E.O Zbto.
9436407211
72
L.Yingjai Phom
Typist
D.E.O Tuensang
N/A
73
Yilobeni Lotha
Typist
D.E.O Wokha
N/A
74
Lungdaihingle Zeliang
Typist
D.E.O Kma
9862110028
75
Achuile Zeliang
Typist
D.E.O Phek
N/A
76
T.Alemchila Jamir
Typist
D.E.O Mkg.
9862141828
77
Ngonyeih Konyak
Typist
D.E.O Mon
9436441973
78
Vikehienuo Zhasa
Typist
D.E.O Zbto.
79
Shri.Subenthung Lotha
Driver
Mon
80
Shri.Kalu Bahadur
Driver
Kohima
81
Shri.Meyajalie Khate
Driver
Kohima
82
Shri.Chineo Lotha
Driver
Dimapur
83
Shri. Ngonuzo
Driver
Directorate
84
Shri.Veyekro
Driver
Directorate
85
Shri. Vehükho Thingo
Driver
Phek
86
Shri. Kughaho Zhimo
Driver
Directorate
87
Shri. Yangtan Yimchunger
Driver
Tuensang
88
Shri. Setingkyu Sangtam
Driver
Directorate
89
Shri.Lhoshevi Sema
Peon
Directorate
90
Shri. Suiheulungbe
Peon
Directorate
91
Smti. Gemdaulie
Peon
Directorate
92
Shri.T.Hokishe Zhimomi
Peon
Zunheboto
93
Shri Murekiu Yimchunger
Peon
Tuengsang
94
Shri. Nyimtsemo Lotha
Peon
Wokha
95
Shri.Purlemba
Peon
Mokokchung
96
Shri.Motsolo
Peon
Phek
97
Shri.H.Puyong Konyak
Peon
Mon
98
Smti. Athia
Peon
Kohima
99
Shri. Mhasiriezo Kire
Peon
Dimapur
100
Shri.Neimedo Kiso
Chowkidar
Directorate
101
Vitsonuo Kire
Sweeper
Directorate
102
Rechael Chang
Sweeper
D.E.O.Dmp
103
Neimedo Kiso
Chowkidar
Directorate
104
Nokching Nyaku
Chowkidar
D.E.O Dmp
105
Zanbeni
Chowkidar-cum-Sweeper
D.E.O Wokha
106
T,Yeanpong Konyak
Chowkidar-cum-Sweeper
D.E.O Mon
107
Vetsütuo
Chowkidar-cum-Sweeper
D.E.O Phek
108
Khehovi Sema
Chowkidar-cum-Sweeper
D.E.O Zbto
109
L.Kath
Chowkidar-cum-Sweeper
D.E.O Kohima
110
Hamphu Yimchunger
Chowkidar-cum-Sweeper
D.E.O Tuensang
111
Imtitongpang Ao
Chowkidar-cum-Sweeper
D.E.O.Mokokchung
X) THE MONTHLY REMUNERATION RECEIVED BY EACH OF ITS OFFICERS AND STAFFS EMPLOYEES INCLUDING THE SYSTEM OF COMPENSATION AS PROVIDED IN ITS REGULATIONS:
a. Monthly remuneration of Evaluation Department (Secretariat) Officers & staff.
Sl. No.
Name of Govt. Employee
Designation
Pay Scale
Total Monthly emolument (as on 01.03.2010)
1.
Alemtemshi Jamir
ACS & Dev. Com.
Rs.80,000/-
1,33,800/-
2.
Kevileno Angami
Officer on Special Duty
Rs.26,100/-
3.
Zarenthung Ezung
Under Secretary
Rs.11,625/-
30,718/-
4.
Neise-ü Tseikhanuo
Section officer
Rs.8,500/-
21,460/-
5.
Tosovino Sophie
Secretariat Assistant
Rs.5600/-
15,052/-
7.
Khriezolie Vimero
Secretariat Assistant
Rs.5000/-
13,450/-
8.
Khriezophre-ü
Typist
Fixed
3000/-
9.
Shikali Wotsa
Steno
Rs.6650/-
17856/-
10.
Ketoulhouvi
Office peon
Rs.3,875/-
10,447/-
11.
Moachiba
Office peon
Rs.3950/-
10,646/-
b. Monthly remuneration of Directorate & District Staff
XI) THE BUDGET ALLOCATED TO EACH OF ITS AGENCY, INDICATING THE PARTICULARS OF ALL PLANS PROPOSED EXPENDITURE AND REPORT DISBURSEMENT MADE:
BUDGET ALLOCATION AND PHYSICAL ACHIEVEMENTS DURING 2009-2010. click to read
XII) THE MANNER OF EXECUTION OF SUBSIDY PROGRAMMES INCLUDING THE AMOUNT ALLOCATED AND THE DETAIL OF BENEFICIARIES OF SUCH PROGRAMMES:
The Evaluation department does not implement any such programme.
XIII) PARTICULARS OF RECIPIENTS OF CONCESSION, PERMIT OR AUTHORISATION GRANTED BY IT: NIL –
VIII) DETAILS IN RESPECT OF THE INFORMATION, AVAILABLE TO OR HELD BY IT, REDUCE IN AN ELECTRONIC FORM:
The following lists of information are available in the electronic format:
· List of staff/Incumbency list
· Work Assignment of each staff
· Works programme
· Work orders
· Annual Budget
· All correspondences originating from the Department.
XV) PARTICULARS OF FACILITIES AVAILABLE TO CITIZENS FOR OBTAINING INFORMATION INCLUDING THE WORKING HOURS OF A LIBRARY OR READING ROOM IF MAINTAIN FOR PUBLIC USE:
YES
· Department notice boards are kept on all floors of the office building displaying office hours.
· Department maintains a library which can accessed by any person
XVI) THE NAMES AND DESIGNATION AND OTHER PARTICULARS OF THE PUBLIC INFORMATION OFFICERS:
a. Secretariat
First Appellate Authority:
Sl.
No.
Name of the First Appellate Authority
Designation
Place
Contact Number
1
Alemtemshi Jamir
Addl. Chief Secretary & Dev.Com
Kohima
9436000267
Public Information Officers/Asst. Public Information Officers:
Sl.
No.
Name of the Public Information Officer/Asst. Public Information Officer
Designation
Place
Contact Number
1
Kevileno Angami
PIO & Officer on Special Duty
Kohima
9436063516
2
Zarenthung Ezung
APIO & Under Secretary
Kohima
9436261263
b. Directorate office.
First Appellate Authority
Sl.
No.
Name of the First Appellate Authority
Designation
Place
Contact Number
1
Kevileno Angami
Director
Kohima
9436063516
Public Information Officers:
Sl.
No.
Name of the Public Information Officer
Designation
Place
Contact Number
1
N. Iralu
PIO
Kohima
9856104689
2
Peter Ovung
APIO
Kohima
9856137090
3
Sentinuklu Jamir
PIO
Dimapur
9436655591
4
B. Rendysowa
PIO
Mokokchung
9436403174
5
Renchamo
PIO
Wokha
9436437680
6
Hugie Zeliang
PIO
Mon
9436434570
7
Ravolhoutuo Whiso
PIO
Tuensang
9436402131
8
S. Nyekha
PIO
Phek
9436612435
9
Etsorhomo Lotha
PIO
Zunheboto
9436400539