Disclosures Under Sec 4 of Right to Information Act 2005

Home Department: Political Branch

The particulars of its organization, functions and duties:

Political Branch is a Branch under the Home Department and its Administrative Head is the Home Commissioner, Nagaland. Political Branch deals with the following business of the Government: -

a) Matters relating to political parties and their activities,

b) Matters relating to political and administrative importance,

c) Intelligence reports on political activities,

d) Matters relating to law and order,

e) Internal security,

f) Political offences,

g) Compilation of materials for Governor’s speech during the Budget session of the State Legislative Assembly

h) Fortnightly Confidential Reports,

i) Cipher Code,

j) Reports on Sabotage / espionage,

k) Protection of vital installations during strike and anti-Government,

l) War Book

m) Enforcement of provisions of Inner line Regulation relating to issue of permits and possession of land by Non-indigenous inhabitants of Nagaland,

n) Issue of Protected / Restricted Area permits to Foreigners,

o) Nationality,

p) Passport and Visa,

q) Matters relating to Foreigners Act,

r) Nominal Roll of Foreign Missionaries,

s) Gallantry Awards,

t) Honors, Tittles, and Awards,

u) Determination of ceremonial procedure and warrant of precedence,

v) Visits of VIPs including President, Vice- President, and Prime Minister,

w) Rules, Regulations correspondence with Foreign Government.

x) Inter- State- Migration;

y) Death of High dignitaries action to be taken.

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Manual-II

The powers and duties of its officers and employees

Sl. No	Designation	Cadre Strength	Responsibilities
1.	Principal Secretary/Home Commissioner	1	Principal Secretary is the head of the Department who supervise all activities. In all routine office work, the final decision is taken by the Home Commissioner.
2.	Special Secretary	1	He is the Secretary in charge of Political Brach. All files are sent up to Special Secretary for decision and directives. Any matter that required the approval or advice of higher authority, such cases are put up to Home Commissioner. .
3	Under Secretary	1	Under Secretary is a Sub-Ordinate officer. All Daks and files are routed through Under Secretary who will examine cases in details and put up to authority for final decision. Under Secretary also grant casual leave and recommends regular leave for the staff. Cases approved at the higher level are disposed at this level.
4.	Junior Section Officer	1	Junior Section Officer is entrusted with confidential and sensitive cases and assists the Branch Officer.
5.	Secretariat Assistant	1	They examine and process the papers/cases received by the Branchs.maintain files and look after the matter.
6.	Typist	3	Concerned with all typing matters.
7.	Peons	3	Handle Office files in the Branch, act as assistant to the Officers, deliver messages, information and letters.

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MANUAL-III

The procedure followed in the decision making process, including channels of supervision and accountability

Activity Level of Action Time Frame

Final decision Principal Secretary/Chief Secretary Depending on the merit Minister/Chief Minister merit and urgency of the

Case

The decision making in respect of Political Branch is vested with the Special Secretary (Police). All correspondences addressed to or endorsed to Special Secy (Police) are generally processed initially at the level of Junior Section Officer and Secretariat Assistant and submit file to Under Secretary who in turn submit to the Special Secretary-Principal Secretary to get the line of action at different levels.

In the matters of sanction all the Proposal to be routed through the monitoring cell ie, the Bill & Cash Branch, Headed by a Special Officer Accounts who acts as and over all in charge for monetary measures. On getting the financial implication from the monitoring Cell the proposal gets approval of the Administrative Head.

Supervision:

The Principal Secretary Supervise over all Administrative Programmers/Policies for all different Branches under the Home Department. Officers/ Staffs are supervised by the Branch Officer.

Accountability:

The Officers and Staff are accountable for timely discharge of the works assigned to them.

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MANUAL-IV

The norms set by it for the discharge of its functions:

In discharging its functions the Branch follows the norms set by the Government of Nagaland in the Nagaland Manual of Office procedure. Besides other Guidelines , Orders, Memorandums, Acts and Rules and Regulations issued by the State Government and Central Government from time to time is followed.

MANUAL-V

The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions

1. Rules of Inner line Act.

2. Foreigners Protected Areas (Orders 1958)

3. Visa Manuals

4. Rules of Governor’s Gold Medal..

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MANUAL-VI

A statement of the categories of documents that are held by it or under its control;

Sl. No.	Name/Nature Category of Document	Name of Document	Procedure to obtain Document	Held by/Under Control of
1.	Confidential files	Departmental Enquiries Suspension & Disciplinary Proceedings.		Secretary
2.	Report files	Audit Report, Training Report & Monthly expenditure statement.		Secretariat Assistant
3.	Protected Area Permit Docs	Protected Area Permit Docs		Concerned Astt.
4.	Attendance	Attendance		S.O
5..	Daks	Receipt and Dispatch Register		Entrusted to Peon

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MANUAL-VII

The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof;

The matter may be treated as nil

MANUAL-VIII

A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;

Sl. No

Name of the Committee

Purpose

1.

Threat Perception Committee

To review for gradation of security to protected and provide security to those under threat.

2.

State Level Security Committee

Security Committee is constituted periodically with Home Commissioner as the Chairman. The minutes of the Committee are strictly confidential as they relate to the security measures for the Secretariat.

3

Screening Committee

For Governor’s Gold Medal & Commendation Certificates and President’s Police Medals

MANUAL-IX

A directory of its officers and employees

Sl.no	Name	Designation	Date of entry into service	Date of Birth	Educational Qualification	Date of Retirement
1	Shri.C.J Ponraj	Principal Secretary, Home
2	Shri.L.Singsit	Spl Secy(H)	06-01-82	01-03-58	B.A(Hon)	01-03-18
3	Smti.P.Mekro	U/ Secretary	24-04-83	02-09-59	PU	31-09-18
4	Shri.Wigiang	Junior S.O	13-07-95	27-03-72	B.Com	31-07-30
5	Shri.Theophilus	S.A
6	Smti.Nengneithem	Steno@U/S
7	Smti.Neituotsonuo	Typist
8	Smti.P.Marla	Typist
9	Smti.Atula	Typist©
10	Shri.Lanutemjen	Peon	01-05-84	01-05-60	VIII	30-04-17
11	Shri.Veluotunyi	Peon© @U/S
12	Smti.Visienuo	Peon @Spl.Secy(H)	01-07-00	26-06-75	X	01-07-35
13	Shri.Obanglepdang	Peon@ Sp.Secy	01-03-05	07-03-84	IX	18-02-40
14	Smti.Kenei	Peon©
15	Shri.Pukhwuta	Peon©@ U/S

MANUAL-X

The monthly remuneration received by each of its officers and employees; including the system of compensation as provided in its regulation

Sl.No	Name	Designation	Scale	G/Total
1.	Shri.C.J Ponraj	Prin.Secy	Rs.77700	Rs.144003
2.	Shri.L.Singsit	Spl Secy(H)	Rs 47140	Rs. 97542
3.	Smti.P.Mekro	Under Secretary	Rs.8500	Rs22000/-
4.	Shri.Wigiang	Junior S.O	Rs.5000-150-8000	Rs.15800/
5.	Shri.Theophilus	S.A	Rs.5000-150-8000	Rs.13450/
6	Smti.Nengneithem	Steno attached to US	Rs.4325	Rs.11648/
7	Smti.Neituotsonuo	Typist	Rs.6050	Rs.16354/
8.	Smti.P.Marla	Typist	Rs8500-275-11800-300-14200	Rs.21000/
9.	Smti.Atula	Typist©	Fixed	Rs.3000/-
10	Shri.Lanutemjen	Peon	Rs.4024	Rs.10908
11.	Shri.Veluotunyi	Peon© attached to US	Fixed	Rs.2000/-
12	Smti.Visienuo	Peon attached to Sp.Secy	Rs.3140	Rs.7834
13	Shri.Obanglepdang	Peon attached to Sp.Secy	Rs2780	Rs.6693
14	Smti.Kenei	Peon©	Fixed	Rs.2000/-
15	Shri.Pukhwuta	Peon© attached to US	Fixed	Rs.2000/-
16	Shri S.Bendang	Peon	Rs.3540	Rs.9200/-

MANUAL-XI

The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made

Sl. No.	Name of Scheme/ Programme		Budget Sub-allocation 2009-10 (Non-Plan)
1.	Others		50.00 lakh
2.	Assistance to Peace Centre		2.92 lakh
3.	Assistance to Peace Camp		1.73 lakh
4.	Monetary grant		2.50 lakh
		Total	57.15 lakh

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MANUAL-XII

The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;

Secretariat Administration Branch, Home Department does not execute subsidy Programmes.

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MANUAL-XIII

Particulars of recipients of concessions, permits or authorizations granted by it

· a) Annuity grant to Ex-Serviceman

b) Cash grant to Ex-Serviceman

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MANUAL-IV

Details in respect of the information, available to or held by it, reduced in an electronic form;

· No information is yet reduced in an electronic form

MANUAL-XV

The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use;

· No library or reading room is maintained

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MANUAL-XVI

The names, designations and other particulars of the Public Information Officers;

Sl. No.	RTI Designation	Name & Post	Designate	Office Phone	Residence Phone	Mobile Phone
1.	Appellate Authority	L.Singsit Sp.Secy(H)	Officers for RTI Departmental Appellate Authority (DAA)
2			Public Information Officer (PIO)
3.			Assistant Public Information Officer (APIO)

Such other information as may be prescribed; and thereafter update these publications every year;

· Nothing to prescribe at the moment

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Sl. No	Name of the Committee	Purpose
1.	Threat Perception Committee	To review for gradation of security to protected and provide security to those under threat.
2.	State Level Security Committee	Security Committee is constituted periodically with Home Commissioner as the Chairman. The minutes of the Committee are strictly confidential as they relate to the security measures for the Secretariat.
3	Screening Committee	For Governor’s Gold Medal & Commendation Certificates and President’s Police Medals