Disclosures Under Sec 4 of Right to Information Act 2005 updated on 28-07-2010
HOME DEPARTMENT
General Administration Branch
Nagaland: Kohima
Right to information and obligations of public authorities
(i) The particulars of its organisation, functions and duties.Click here
(ii) The powers and duties of its officers and employees.Click here
(iii) The procedure followed in the decision making process, including channels of supervision and accountability;Click here
(iv) The norms set by it for the discharge of its functions;Click here
(v) The rules, regulations, instructions, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;Click here
(vi) a statement of the categories of documents that are held by it or under its control;Click here
(vii) the particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof;Click here
(viii) a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;Click here
(ix) a directory of its officers and employees;Click here
(x) the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations.Click here
(xi) the budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;Click here
(xii) the manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;Click here
(xiii) particulars of recipients of concessions, permits or authorisations granted by it;Click here
(xiv) details in respect of the information, available to or held by it, reduced in an electronic form;Click here
(xv) the particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use;Click here
(xvi) the names, designations and other particulars of the Public Information Officers;Click here
(xvii) such other information as may be prescribed; and thereafter update these publications every year;Click here
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GENERAL ADMINISTRATION BRANCH
Particulars of Organisation, function and Duties.
Introduction
The General Administration Branch looks after the establishment of State Guest Houses located outside the state and State Guest House, Kohima. It handles the establishment and Service matters of Staff in all Houses.
Subject matter
The following subject matters are dealt by the General Administration Branch.
- All matters relating to Nagaland Houses and State Guest House, Kohima.
- Reservation of rooms at Nagaland.
- Holiday list.
- Celebration of Independence Day and Republic Day.
- Matter relating to purpose Nagaland House,Mumbai.
- Matter relating to freedom fighter.
- Issue of license for Cinema/Theater
- Matter relating to important National Days and observation.
- Approval/permission for conduct of Lotteries/Sales of Badges & Calendars etc by NGOs/Individuals.
- Special Casual Leave to Government employees.
Objectives
To provide best services to various Visiting Officials and other visitors from Nagaland
Function
- To appoint Staff as and when/where needed
- To take disciplinary action against erring employees.
- Accord sanction and payment of all related expenses.
- Allot/provide accommodation to employees and other visitors.
- Constant liaise with the State Government and Government of India in the matter of protocol during the visit of VIPs and other dignitaries from Nagaland and making appointment with various Ministries/Departments and Offices whenever necessary.
- Collect and transmits the policy papers project guidelines, Notification and Special report from various Ministries and Departments of Government of Nagaland.
- Represent the State Government in Official meetings and functions of various Ministries as and when required.
- Receiving and sending Officials and Dignitaries at the Airport and Railway Station.
- Issue Inner line permits to domestic tourist visiting Nagaland.
- Looks after the welfare of the members of Naga Community and the Naga Student in times of need.
The powers and duties of its officers and employees
Sl No
Designation
Cadre Strength
Responsibilities
1
RC/DRC/ARC/ALO
8
They function as the Head of the establishment controlling and monitoring the entire House.
2.
Manager
2
Maintenance and Control of the House/Staff
3.
Protocol Officer
1
Receiving and sending off official and dignitaries and accompanying them to various offices whenever necessary
4.
Superintendent
2
Supervision of the works allotted to Assistants.
5.
Assist. Supdt.
1
To assist the Supdt. in all matters.
6.
Caretaker
4
To upkeep the house neat and clean and look after the Guest.
7.
Stenographer
4
Act as private assistant to officers with whom they are attached.
8.
UDA
10
They examine and process the papers in file for further action.
9.
LDA
10
Normally deals with receipt and dispatch and also processing of files.
10.
Storekeeper
1
Keep stationery articles/furniture in store room and supply as and when sought for.
11.
Receptionist
4
Attend telephone calls/pass on information to higher authority.
12.
Protocol Assistant
2
To assist the Protocol Duties
13.
Telephone Operator
2
Repair and maintenance of telephone
14.
Typist
5
All typing matters
15.
Drivers
22
Maintenance of vehicle and perform assigned duties.
16.
Dispatch Rider
3
Deliver urgent massage & Daks.
17.
Electrician
1
To look after timely defective electrical wirings.
18.
Plumber
1
To repair any damage in drainage and water systems.
19.
Dufftry
1
To look after Duplicating Machine works.
20.
Bearer
23
Catering Service.
21
Cook
12
Preparing food/tea for the guest.
22.
Peon
13
Handle office files and deliver message information and letters.
23.
Chowkidar
9
Timely opening and closing of respective offices.
24.
Sweeper
13
Cleaning of toilets, office room, Guest room and open areas of the Houses.
25.
Darwan
4
Opening and closing of the main Gate of the House.
26.
Mali
6
Maintenance and Beautification of the Complex.
GENERAL ADMINISTRATION BRANCH-II
Sl no
Designation
Strength
Responsibilities
1.
Principal Secretary (Home)
1
The Principal Secretary is the Administrative head and Principal advisor to the concerned Minister.
2.
Secretary (Home)
1
Assist the Principal Secretary in decision making
3.
Deputy Secretary
1
Assist the Secretary and look after the Branch
4.
JSO
1
Processing of Files and handling of important and complicated subject.
5.
SA
1
Processing of files
6.
Typist
3
All typing matters
7.
Peon
2
Delivery of files and Daks.
The procedure followed in the decision making process, including channels of supervision and accountability
Activity Level of Action Time frame
Final decision making Principal Secretary/Minister Depending on the merit
of the case.
The decision making in respect of the department is vested with the Administrative Head. All papers relating to the subject matters of the Department are initially processed at the branch level by SA and JSO who submits the file to the immediate superior, Deputy Secretary – Secretary- Principal Secretary and Minister.
In matters of sanction, all proposals are routed through the Bill & Cash Branch of the Home Department headed by the special Officer (Accounts) who is the DDO and in charge of the monetary transaction of the Department after the formal order issued by the State Finance Department in the from of Drawal Authority or Concurrence. . Supervision at the Branch level comes under the responsibility of the Section Officer. Over all accountability rest with the officers and staffs for the timely disposal/discharge of the work assigned to each Branch.
The RC/DRC/ARC is overall responsible for maintenance of the respective Houses. All proposals are submitted to the Government for obtaining Administrative approval.
Accountability:-
The officers and staff are accountable for timely discharge of the works assigned to them.
Principal Secretary/Home Commissioner: In routine office work the final decision is taken by Home Commissioner.
Minister In charge: - All the policy matters are put up to the Minister in charge for the final decision.
Cabinet: Important policy matters are put up to the Cabinet for approval.
The norms set by it for the discharge of its function:
The Houses follows the norms set by the Government of Nagaland in the Nagaland Manual of Office Procedure. Besides this, Guidelines, Orders, Memorandums, Acts and Rules and Regulations of the States and Central Government that are applicable.
The rules, regulation, instructions manual and records held by it or under its control or used by its employees for discharging its function.
The Administration Branch –II, Home Department has framed ‘The Nagaland Houses Service Rules “which is in the final stage.
In addition to the Norms set by the Government of Nagaland in the Manual of Office Procedure, the Department normally follows instruction, rules and regulation issued by the State Government as well as the Central Government.
Sl NO Name/title of the documents
1. The Nagaland Government Service Conduct Rules,1968
2. The Nagaland Service (Discipline and Appeal Rules 1967)
3. Departmental Disciplinary Proceeding.
Leave Rules, 1972
4. Pension Rules
5. Delegation of Financial & Cognate Power Rules
6. General Financial Rules
A statement of the categories of document that are held by it or under its control.
Sl no
Name/Nature category of document
Name of Document
Procedure to obtain Documents
Head by /under control of
1.
Confidential file
ACR’s departmental enquires suspension & Disciplinary proceeding
Secretary
2.
Report Files
Audit report, monthly Revenue & Expt. Statement
JSO&SA
3.
Establishment Files
Personal Files, Transfer & Posting, GPF, Pension, Sanction matters.
JSO&SA
4.
Administrative files
Office Orders, Memorandums, Circulars, Notifications, Work allocation Correspondences and Leave Matters
JSO&SA
5.
Attendance
Attendance
Dy.Secy & SO
6.
Dispatch Register
SA
7.
Receive register
SA
The particulars of any arrangement that exists for consultation with or representation by the members of the public in relation to the formulation of its policy or implementation thereof;
Matter may be treated as nil.
A statement of the boards, council, committees and others bodies consisting of two or more persons constituted as its parts or for the purpose of its advice, and as to whether meetings of those boards, council, committee and other bodies are open to the public, or the minutes of such meeting are accessible for public:
Sl No
Name of the Committee
Purpose
1.
Departmental Promotion Committee
The Departmental Promotion Committee with Home Commissioner as the Chairman is constituted to consider promotion/regularization cases for the employees of Nagaland Houses; such minutes of the committee are not relevant for the public.
A directory of its officers and employees:
Statement showing the detail list of staff in respect of Home Department GAB-II Branch
Name
Designation
Basic Pay
Total emolument
Jongpongrenla
Deputy Secretary
Rs.11625/-
Rs.30,568/-
Rabeni Kikon
J.S.O
Rs.7100/-
Rs18526/-
Y.Vithong
SA
Rs.5000/-
Rs13000/-
Heinganhangle
Typist-Gr-I
Rs.5000/-
Rs.13000/-
Aotula
Typist (c)
Rs3000/-(fixed)
Vizinuno
Typist (c )
Rs.3000/-(fixed)
Phimo
O/Peon
Rs.4250/-
Rs.11515/-
Vepratsoyi
O/Peon
Rs.2780/-
Rs.7523/-
The Monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulation:
As per ROP 1999, AIS pay rules and rates as approved by the Cabinet for fixed pay.
The Budget allotted to each of its agency, indicating the particulars of plan, proposed expenditure and reports of disbursements made
Sl No
Name of Schemes
Actual Expenditure
2009-10 (Lakh)
Budget Allocation
2009-10 (Lakh)
1.
Celebration of republic Day & Independence Day
Rs.20.00
Rs.20.00
The manner of execution of subsidy programmes; including the amount allocated and the details of beneficiaries of such programmes
General Administration Branch-II, Home Department does not execute any subsidy Programmes.
Particulars of recipients of concessions permits or authorizations granted by it:
General Administration Branch-II, Home Department, does not grand any concessions, permit or authorization to any party.
Details in respect of the information; available to or held by it, educed in an electronic form:
General Administration Branch, Home Department does not have such information.
The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use
General Administration Branch, Home Department doest not have library or reading room for public use.
(xvi) The names, designation and other particulars of the Public Information Officers:
Sl No
Name
Designation
Post Designated
1.
Smti. Jongpongrenla
Dy.Secy
PIO
MANUAL XVII
Section 4(1)(b)(xvii) of Right to Information Act, 2005
(Such other information as may be prescribed, and thereafter update this publication every year):
The Home Department, General Administration Branch-II is implementing various rules, acts and regulations and guidelines prescribed by the Government of India and the State of Nagaland. In case of any changes the department will update the new Rules and Guidelines for implementation.