Disclosures Under Sec 4 of Right to Information Act 2005

Disclosures Under Sec 4 of Right to Information Act 2005 updated on 04-11-2010

Section 4 (1)(b) (i) of RTI Act.2005

Particulars of organization, function & Duties:

Cooperative movement in the State dates back to the year 1946 when two Cooperative Societies one each in Kohima and Mokokchung were established. Records reveal that these Societies were functioning satisfactorily until their activities were interrupted by the disturbed situation in the State. Local Cooperative Officers were also posted by the then Assam Government even earlier than 1950’s. However, the real effort for organizing the Cooperative movement in the State was made only after Nagaland attained statehood in 1963. After the establishment of the Office of the Registrar of Cooperative Societies, Nagaland in the year 1966 by bifurcating from Agriculture Department, the State Government had acknowledged the role of cooperative form of organization that could play a very useful role in establishment and promotion of economic and social democracy and in the implementation of democratic planning with the ideal of a welfare state. Much importance is given emphasizing cooperative movement in our State as mass movement for socio-economic up-liftment of our rural people enabling them to have a feeling of self reliance which is of basic importance in a democratic way of life.

The Chief objective of the Registrar of Cooperative Societies is for the promotion and development of Cooperative Societies. Cooperative Society is an autonomous association of persons united voluntarily to meet their common economic, social and cultural needs through a jointly owned and democratically controlled enterprise. It imbibes the value of self-help, self-dependent, democracy, equality and solidarity.

(i) To make its movement as an instrument of democratic planning, combining initiative, mutual benefit and social purpose, cooperative must be an essential feature of the programme for implementation of economic planning.

(ii) Cooperative agencies in the village to have the closest possible relationship with the Cooperative society cleave together with the Village Development Board (VDB). And with this object an attempt has been made to have in each village a Cooperative Society Ltd., which is a recommended policy of the state government so as to cater to the multiple needs of its people (Member of Cooperative Society)

(iii) To revive and re-vitalize the Cooperative credit sector by way of re-structuring in line with the policies adopted by the Government of Nagaland from time to time, with an aim to facilitate agricultural credit as well as micro-financing to the rural people.

(iv) To promote and develop marketing network through Cooperatives in harnessing the increasing agricultural production.

1. Organizing, Registration, Supervision, Technical and Financial Assistance, Counsel and control of registered Cooperative society.

The Administrative Head of the Department is Secretary to the Government of Nagaland, and manpower organization at the Directorate level is headed by the Registrar of Cooperative Societies, who holds the key position of the Department. He/She is the Chief Executive/Directional Head of the Department. He/She is the statutory authority for registering cooperative societies and administering the law governing them. Cooperation being a State subject under the Constitution of India, the success of the Cooperative Movement largely depends upon the role played by the Registrar of Cooperative Societies in assisting the State Government in formulating and executing policies and programmes. Thus Registrar of Cooperative Societies must be a man/woman of good imagination and of outstanding ability. Two Additional Registrar of Cooperative Societies works under the Registrar, for the successful implementation of Government policies and programes relating to Cooperative Department. Presently one Addl. Registrar of Cooperative Societies is posted to MARCOFED to look after the affairs of MARCOFED business activities on management basis. Out of four Joint Registrar of Cooperative Societies, One Joint Registrar is posted at Dimapur as District Officer of the Department, and other Districts are headed by Assistant Registrar of Cooperative Societies and Sub-Registrar of Cooperative Societies (SRCS) at the sub-Divisional level to assist the head of the department in the matter of implementation of Government policies and programmes relating to Cooperation Department.

The CTC is a permanent and only Cooperative training centre established by the Department in the year 1968 to impart Cooperative education and training to executive and general members of Cooperative Societies as well as field staff of the Department.

The CTC Medziphema is manned by a Principal in the rank of Deputy RCS who is assisted by a Vice-Principal in the rank of Sub-RCS and three lecturers in the rank of SICS besides other ministerial and Gr. IV staff.

The Office of the Registrar of Co-operative Societies Nagaland, Kohima is located at A.G Colony above the Office of the A.G. Nagaland, and is commutable by city bus and taxis from north A.O.C (Nearest city bus stop).

Section 4 (1)(b) (ii) of RTI Act.2005

Powers and Duties of its officers and employees

Section 4 (1) (b) (iv) of RTI Act 2005

Procedure Followed In the Decision Making Process, Including Channels of Supervision and Accountability

All correspondences and papers received by the RCS, Nagaland, Kohima is endorsed to the respective branches via the Receipt and Dispatch branch after due perusal by the RCS. Thereafter, the concerned D.A processes it in relevant file with observations to the next controlling Officers as:

In case of important and vital issues pertaining to the Department depending upon the discretion of the Registrar of Cooperative Societies Nagaland, Kohima, collective, opinions are sought from other subordinate from time to time.

For implementation of CSS and projects, the RCS is aided by concerned subordinate Officers and screens the Project Reports submitted by the district officers. Such

selected consolidated proposals are sent to the State Government for administrative approval and for onward submission to the concerned ministry of Government of India.

The final decision making authority on all issues and matters of the Department is vested on the RCS.

The RCS supervises the works of the different branches of the Department through delegation of supervisory authority to other subordinate officers.

The districts officers are also delegated authority to supervise and control all matters concerning their respective establishment.

The officers and staff are accountable for timely disposal of the works allotted to them.

The norms set by it for discharge of its function.

1. Specific norms and regulations are framed in consonance to the Cooperative Acts, rules and Bye-laws for the purpose of organization and registration of Cooperative Societies.

2. Statutory Inspection and Statutory Audit of Cooperative Societies are guided by laid down norms.

3. Norms pre-set by various authorities (Ministries, Financial Agencies etc.) for the purpose of implementing various developmental programmes/activities through the Cooperatives are being followed.

Section 4(1)(b)(v) of RTI Act 2005

The Rules, Regulation, Instructions, Manuals and Record held by it or under its control or used by its employees for discharging its functions.

Section 4(1)(b)(vi) of RTI Act 2005

Statement of categories of documents that are held by it or under its control

1. Records pertaining to purchase / repair / replacement of Department vehicles.

1. Organization /Registration of State and Primary level Co-operative Societies records.

3. Records / Correspondences relating to other Central and State level Co-operative

Organizations (KOMUL, DIMUL, Nagaland Apex Weavers and Artisans Co-operative Federation Ltd (WEAFED), Nagaland State Co-operative Union (NSCU).

Records and correspondences relating to RBI, NABARD and NSCB (Policy/ guidelines on credit matters).

Records relating to Nagaland State Co-operative Marketing and Consumers Federation Ltd (MARCOFED).

2. Records relating to inspection / inquiry / arbitration / liquidation of Co-operative societies.

Section 4(1)(b)(vii) of RTI Act 2005

The particulars of any arrangement that exists for consultation with, or representation by the members of the public in relation to the formulation of its policy or implementation thereof.

The basic function of the Department does not necessarily call for consultation with, or representation, by the members of the public in relation to the formulation of Department’s policy or implementation

Section 4(1)(b)(viii) of RTI Act 2005

A statement of boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public.

Section 4(1)(b)(ix) of RTI Act 2005

A Directory of its officers and employees

Section 4(1) (b) (x) of RTI Act 2005

The Monthly remuneration received by each of its officers and employees including the system of compensation

The budget allocated to each of each agency, indicating the particulars of all Plans, proposed expenditure and reports on disbursement made.

Section 4(1) (b) (xii) of RTI Act 2005

The manner of execution of subsidy programme, including the amount allocated and the details of beneficiaries of such programmes.

Section 4(1) (b) (xiii) of RTI Act 2005

Particulars of recipients of concessions, permits or authorizations granted by it.

Section 4(1) (b) (xiv) of RTI Act 2005

The details in respect of the information, available to or held by it in electronic form

1. Incumbency list (2007-08).

2. Seniority list of Directorate & District ministerial staff and field staff(2007-08)

3. List of Department Quarter.

4. Annual plan break-up (2007-08 / 2008-09).

5. Final Expenditure statement (2007-08 / 2008-09)

6. List of Registered Coop-Societies in Nagaland.

7. Audit position of Cooperative Societies.

8. Progress report of NCDC schemes.

9. Beneficiary List of NCDC schemes.

10. Manual on RTI Act 2005, Cooperation Department.

Section 4(1) (b) (xv) of RTI Act 2005

The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use

Periodical Exhibitions/Expos/Sales promotion of the produces and products of Cooperative Societies.

Section 4(1) (b) (xvi) of RTI Act 2005

The names, designation and other particulars of the Public Information Officer

16.1 Department Appellate Authority:

Sl.No.	Name	Designation	S.T.D. code	Phone No.			Fax	E. Mail	Address
				Office	Home	Mobile
1.	Kumari. M. Imtila Jamir	R.C.S.	0370	2240044	2242874	9436010925			O/o the Registrar of Co-op. Societies, Nagaland, Kohima.

16.2 Public Information Officers:

Sl.No.	Name	Designation	S.T.D. code	Phone No.			Fax	E. Mail	Address
Sl.No.	Name	Designation	S.T.D. code	Office	Home	Mobile	Fax	E. Mail	Address
1.	Vaccant	Addl.RCS	0370						O/o the Registrar of Co-op. Societies, Nagaland, Kohima.
2.	Shri.Remomo Lotha	Jt.R.C.S.	03862			9862087879			O/o the Jt. Registrar of Co-op. Societies, Dimapur, Nagaland.
3.	Shri.Zakahe Neikha	A.R.C.S	0370			9436011580			O/o the ARCS, Kohima
4.	Smti.Temjenlemla	A.R.C.S	0369			9436805809			O/o the ARCS, Mokokchung.
5.	Shri.L.Temjensoba Ao	A.R.C.S	0863			9436408162			O/o the ARCS, Tuensang.
6.	Shri.H.Wobenthung Lotha	A.R.C.S	03860			9436011207			O/o the ARCS, Wokha.
7.	Shri.Atoshe.Z. Tuccu	A.R.C.S	03867	220341		9436423735			O/o the ARCS, Zunheboto.
8.	Shri.N.Kenye	A.R.C.S	03865			9436323753			O/o the ARCS, Phek.
9.	Shri.S.Masakaba Jamir	A.R.C.S	03869			9436431680			O/o the ARCS, Mon.
10.	Shri.Imti Longkumer	A.R.C.S				9436264397			O/o the Sub-RCS, Peren.
11.	Shri.Y.Yonglim Yimchunger	Sub R.C.S.	0861			9436419561			O/o the Sub-RCS, Kiphire.

(17) Such Other Information as may be Prescribed; and thereafter update these publications every year:

Sl.No.	Activity	Level of Action	Time Frame
1.	Establishment	RCS – O.R – Receipt – D.A – Supdt – O.R – Dy. RCS (E) – Jt.RCS (E) – Addl.RCS – RCS.
2.	Budget & Planning	RCS – O.R – Receipt – D.A – ARCS (B & P) Dy.RCS (B&P) – Jt.RCS (B & P) Addl.RCS – RCS.
3.	Accounts	RCS – O.R. – Receipt – D.A – Supdt – D.A – Supdt – O.R – Jt.RCS (A/cs) – Addl.RCS – RCS.
4.	Technical and Promotion Cell matters	R.C.S – O.R – Receipt – D.A – O.R – Dy.RCS (T & P Cell) – Jt.RCS (T & P Cell) – Addl.RCS – RCS. FOR RELEASE OF CSS FINANCIAL ASSISTANCE R.C.S. – O.R – Receipt – DA – OR – Dy.RCS (T & P Cell) – Jt.RCS (T & P Cell) – Addl. RCS – RCS><DA – Cashier – D.D.O – Dy.RCS (T & P Cell) – Jt.RCS (T & P Cell) – Addl.RCS – RCS. FOR APPLICATION OF SCHEMES ARCS – O.R. – Receipt – D.A – SICS (T&P Cell) – SICS (Audit) – Statistical officer – Dy.RCS (T & PC) – Jt.RCS (T & PC) – Addl.RCS – RCS.
5.	Organisation and Registration matters	RCS – O.R – Receipt – D.A – SICS – Dy.RCS (Gen) – Jt.RCS (Gen) – Addl.RCS – RCS. FOR OTHER GENERAL CORRESPONDENCES RCS – O.R – Receipt – D.A – Supdt. – ARCS – Dy.RCS (Gen) – Jt.RCS (Gen) Addl. RCS – RCS.
6.	Transport and Stationery Matters	RCS-O.R-Receipt-D.A-Supdt. – ARCS-Dy.RCS (Transport & Stationery) – Jt.RCS (Transport & Stationery) – Addl.RCS – RCS
7.	Consumers and Marketing Branch Matters	RCS – O.R – Receipt – JICS- Supdt. – Sub-RCS – Dy.RCS (Mkg) – Jt.RCS (Mkg) Addl. RCS – RCS.
8.	Credit Investment fund matters	RCS – O.R-Receipt – D.A- Supdt – Sub-RCS – Dy.RCS (CIF) – Jt.RCS (CIF) – Addl.RCS – RCS.
9.	Audit	RCS – OR – Receipt – D.A – JICS/SICS – Sub.RCS – Dy.RCS (Audit) Addl. RCS – RCS.

Sl. no	Name	Designation	Telephone no.
I	II	III	IV
1.	Kumari. M. Imtila Jamir	R.C.S	0370-2240044 (0) 0370-2242874 (R) 0370-2241608(O)
2.	Shri Velasa Nakro	Jt .R.C.S	+91 9436016903 (M)
3.	Smti Rongsenla Sangtem	Jt .R.C.S	+91 9436063139 (M)
4.	Shri Wepe Ritse	A.R.C.S	+91 9436005523 (M)
5.	Shri L. Nthungo Ezung	Sub.RCS	+91 9436063687 (M)
9.2 Sub-Ordinate Establishments
6	Smti Imkonglemla Lkr.	Addl. R.C.S. (MARCOFED)	+91 9436607597
7	Shri Kilen Walling	Deputy R.C.S. (WEAFED)	03862-228203
8	Shri Remomo Lotha	Joint R.C.S. (Dimapur)	+91 9862087879
9	Shri Zakahe Neikha	ARCS Kohima	+91 9436011580
10	Smti Temjenlemla Lkr.	ARCS Mkg.	+91 9436805809
11	Shri N. Kenye	ARCS Phek	+91 9436323753
12	Shri Temjensoba	ARCS Tsg.	+91 9436408162
13	Shri Imtinungba	ARCS CTC	+91 9856205614
14	Shri Atoshe Tuccu	ARCS Zbto.	+91 9436423735
15	Shri Masakaba Jamir	ARCS Mon	+91 9436431680
16	Shri Imti Longkumer	ARCS Peren	+91 9436264397
17	Shri Yonglim Yimchunger	SRCS Kiphire	+91 9436419561
18	Shri Bumo Khiamungan	SRCS Mkba.	+91 9436407432
19	Shri Likhaba Sangtam	SRCS Lolgn.	+91 9436648491

Sl.No	Particulars	Remarks
1	Name of the Programme	Organization/Registration of Cooperative Societies.
2	Type (Concession/Permits/Authorisation)	Authorization (registration) of Cooperative Bye-laws.
3	Objective	For legal sanction, statutory obligations under the relevant Act and Rules and Bye-laws framed thereunder.
4	Targets Set (for the last year)	No such limits set.
5	Eligibility	Universally open
6	Criteria for eligibility	i. 18 yrs and above. ii. of a sound mind. iii. Not insolvent. iv. Permanent resident(s) within the society’s area of operation.
7	Pre-requisites	As provided under the Act, Rules and the Bye-laws.
8	Procedure to avail the benefits	Numerous procedures (not cumbersome). District/sub-divisional officers are the initial contact-points.
9	Time limit for the concession/permit/authorization	Not applicable.
10	Application fee (where applicable)	Cost of Bye-laws of Rs. 500/-
11	Application format (where applicable)	To be applied for as per procedure.
12	List of attachments (certificates/documents)	Duly filled bye-laws. No Objection Certificate (from concerned authorities). Meeting Minutes. Meeting resolution. Annexure (prescribed format). Technical Plane Scheme. Feasibility Report.
13	Format of attachments	Does not arise.